To make a new expense distribution entry, click  in the Advance Payments List block, and in the Advance Payments Entry block perform the following:

 

§  Select the Payment Number from a list of payments that was previously defined through the Payments page. Accordingly, the system will retrieve the Total Amount, Cashier Account Number, Supplier and/or Account Number of the selected payment. However, if you leave this field empty, then the system will consider this entry as a cash payment from the supplier’s account to the cashier’s account;

§  Select the Branch of the company;

§  The Advance Payment Number will be automatically generated by the system upon saving;

§  Enter the Advanced Payment Date;

§  Enter the Start Date of the instalments;

§  Select the Unit for the payment (Day, Week or Month);

§  Specify the Frequency of the unit. Example: Every two months;

§  Enter the Number of Payments to be scheduled according to the frequency. Example: Three payments every two months; 

§  Enter First Amount of the payment. Accordingly, the First Amount in Local Currency will be automatically calculated by the system;

§  Select the Advanced Account Number and the Expense Account Number;

§  Enter any necessary Notes;

§  The Payment Number will be given by the system;

§  Enter the Payment Date;

§  Check the Cheque checkbox if you want to pay the amount using a cheque;

§  Check the Generate Payment checkbox if you want to auto generate  the payment

§  Click  to save your work. Accordingly, the system will generate a journal voucher for the payment. Moreover, a schedule of all the expenses and their distributions will be listed in the Payment Schedule List block.

Related Topics

Expenses Allocation