To add an AP transaction; for example a credit note, click  in the Credit Side List block, and then perform the following:

 

§  In the Credit Notes Entry block, the Company name will be automatically displayed by the system;

§  Select the Branch of the company;

§  Enter the Credit Note Date within which the transaction was recorded;

§  The Credit Note Number , Total Amount , Last Credit Note Date and the Amount LC will be automatically displayed by the system;

§  Select the Transaction Type (Debit Note or Credit Note);

§  Enter any necessary Notes;

 

Now, in the Debit Side Entry block, enter the Amount of the transaction;

 

§  Select the Account from a list of pre-defined accounts. Note that accounts can be defined through the General Ledger module;

§  Enter the Amount paid through this transaction. By default the Currency will be set to the local currency of the company. However, you can change it if needed;

§  Select the Cost Centre, if the transaction concerns any;

§  Enter any necessary Notes;

§  Click  to add another transaction entry to the same supplier. Accordingly, the system will update the Total Amount at the top of the page;

§  Click  to save your work. However, before saving your work, you need to make sure that the debit side of the transaction equals the credit side. Otherwise, the system will not successfully save the AP transaction;

§  Click  to add a new credit note for a different supplier.

 

Note: The block titles may vary according to the transaction type selected.

 

Related Topics

AP Transactions